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Travel policies
without the complexity.
Give your team clear travel rules, flexible approval workflows, and better visibility over every business trip. Keep travelers moving while keeping spending under control.
Clear company rules
Define exactly what your employees can book, spend, and claim during business travel.
Smarter approvals
Automatically send trips to the right person when an approval is required.
Complete visibility
See how policies affect spending, booking behavior, and overall travel performance.
2 min
policy setup
95%
average policy compliance
24/7
travel support
1 place
for every travel rule
What you can control
Build a policy around your business.
Every company travels differently. Create rules around the categories that matter to your organization without making the booking experience unnecessarily difficult.
Flights
Set cabin class, booking windows, preferred airlines, maximum fares, and advance-purchase requirements.
Accommodation
Control hotel spending while giving travelers enough flexibility to choose suitable accommodation.
Rail travel
Define when rail should be used and establish spending and class rules for domestic and international journeys.
Car rental
Create clear rules for vehicle categories, rental duration, insurance, and additional travel costs.
Create rules your team understands.
A good travel policy should protect the company without becoming a barrier for employees. Set practical rules, communicate them clearly, and make them part of the booking process.
Policy principle
Give travelers enough freedom to make sensible decisions while keeping important spending and compliance decisions within your control.
Define your travel rules
Choose spending limits, booking requirements, preferred suppliers, cabin classes, hotel categories, rental vehicle types, and other rules that apply to your organization.
Assign responsibility
Decide which employees, departments, managers, or finance teams are responsible for approving different types of travel.
Add exceptions
Allow sensible exceptions for urgent travel, long-haul journeys, expensive destinations, accessibility needs, or other legitimate business requirements.
Publish and communicate
Make the policy easy for travelers to understand so they know what is allowed before they start planning their trip.
Keep spending
within the rules.
Travel policies work best when they are part of the booking experience. Travelers can understand what is allowed before making a purchase, while finance teams gain better control over company spending.
Policy performance
95.4%
Average policy compliance
Policy exceptions can be reviewed and approved when business circumstances require flexibility.
Approval workflows
The right people, at the right time.
Not every trip needs the same level of approval. Create workflows that match your organization and only involve managers when their decision is actually needed.
Manager approval
Send trips to a direct manager or designated approver before booking.
Budget-based approval
Require additional approval when the trip exceeds a defined spending threshold.
Destination approval
Apply additional review to specific countries, cities, or higher-risk destinations.
Exception approval
Allow travelers to request approval when a trip falls outside normal policy rules.
How it works
From request
to approved trip.
A clear workflow means travelers know what to expect and managers do not have to spend their time chasing approvals through email or messages.
Traveler creates a trip
The traveler selects flights, accommodation, rail, or car rental according to the company travel policy.
Policy is checked
The requested trip is automatically compared with the company's spending and booking rules.
Approval is requested
Trips that require approval are sent to the appropriate manager or designated approver.
Booking is confirmed
Once approved, the traveler can continue with the booking and keep the entire trip organized.
Why it matters
More control for finance.
Less friction for travelers.
Better compliance
Give employees clear rules before they book, reducing out-of-policy travel and unnecessary exceptions.
More visibility
Understand where your travel budget is going across departments, destinations, suppliers, and trip types.
Flexible control
Create policies that match the way your business actually operates instead of forcing everyone into the same rules.
One clear standard
across every trip.
Keep your travel program consistent across departments, destinations, and booking types while still giving travelers the flexibility they need.
Flights
Cabin, fare & booking rules
Hotels
Budget & room rules
Rail
Class & fare rules
Car rental
Vehicle & duration rules
Expenses
Spending & reimbursement
Approvals
Managers & exceptions
Take control of travel.
Without the micromanagement.
Give your finance team the control they need while giving travelers clear, practical rules they can actually follow.